Australian Hiring Compliance Checklist

Right to Work Verification

Verify Australian citizenship, permanent residency, or valid work visa. Document passport/visa details with expiry dates.

Identity Verification (100 Points Check)

Verify identity documents meet Australian 100-point check requirements. Store certified copies securely.

Police Check (if required)

Obtain National Police Check for roles involving vulnerable persons, finance, or security clearance.

Qualification Verification

Verify claimed degrees, certifications, and professional licences directly with issuing institutions.

Working with Children Check (if applicable)

Mandatory for roles involving contact with minors. Verify current card and expiry date.

Medical/Health Clearance (if required)

For roles with physical requirements, obtain pre-employment medical clearance.

Minimum 2 Professional References

Collect from direct managers or supervisors. Verify employment dates, job titles, reasons for leaving.

LinkedIn Profile Cross-Verification

Verify referee LinkedIn profiles match provided names, companies, and titles.

Employment Date Validation

Confirm start/end dates with referees match candidate CV. Investigate discrepancies.

Written Reference Documentation

Store written or recorded references securely for minimum 7 years.

No Discriminatory Questions Asked

Avoid questions about age, marital status, pregnancy, religion, race, disability.

Fair Selection Process Documented

Use objective, role-relevant criteria. Document reasons for hiring decisions.

Correct Award/Agreement Applied

Identify applicable Modern Award or Enterprise Agreement.

Fair Work Information Statement Provided

Provide to all new employees before or on first day.

Casual Loading Applied (if applicable)

If hiring casuals, apply minimum 25% loading.

Superannuation Registration Complete

Register new employee with nominated super fund. Commence contributions.

Written Employment Contract Signed

Detailed contract covering role, salary, hours, leave, notice period.

Position Description Finalised

Detailed role description, KPIs, reporting structure.

Tax File Number Declaration Completed

Submit to ATO within 14 days of commencement.

Bank Details for Payroll Captured

Collect verified bank account details (BSB, account number).

Emergency Contact Details Recorded

Collect minimum two emergency contacts with phone numbers.

Workplace Policies Acknowledged

Provide and obtain acknowledgement of Code of Conduct, WHS, Anti-Discrimination.

Onboarding Documentation Accessible

Provide secure access to employee handbook, training materials.

Privacy Notice Provided

Inform candidate how personal information will be collected, used, stored. Comply with APPs.

Consent for Background Checks Obtained

Written consent before police checks, reference checks, or credit checks.

Secure Storage of Personnel Records

Store in password-protected, encrypted systems. Restrict access.

Unsuccessful Candidate Data Handled

Delete or securely destroy within reasonable timeframe (6-12 months).

7-Year Record Retention Policy

Retain employee records for minimum 7 years after termination.

Data Breach Response Plan Documented

Maintain incident response plan. Understand mandatory notification requirements.